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Assignments & Contracts Frequently Asked QuestionsI have a disability, how can I receive special housing accommodations?The Office of Student Programs cooperates with the Services for Students with Disabilities Office and Schiffert Health Center to provide desired assistance and/or accommodations. Students who are covered under the Americans with Disabilities Act should contact the Services for Students with Disabilities Office, which coordinates services across many different departments. Students requesting special accommodation due to a medical condition, disability, or other situation that may affect a student's on-campus living should complete the "Request for Special Accommodation in Housing Assignment" form, which is available in 109 East Eggleston Hall. If requested, this form can also be mailed or faxed to you. It is required that your home physician or a Schiffert Health Center physician completes the form (and returns the form to Schiffert Health Center in the case of the home physician.) This will be reviewed by the Chief Medical Officer of the University who will then forward a recommendation to the housing office. The earlier that we are aware of your needs, the more successful we will be in accommodating you. What happens to my Housing and Dining Contract if I withdraw or resign during the semester?Students who have entered the Housing Application Process 1. If you resign after entering your social security number in the Housing Application Process, but before the contract offering, you will not be eligible for a contract offer in the spring semester (because you will not be an actively-enrolled student at the university). Your social security number will "kick out" of the random number program, and you will not be assigned a priority number nor offered a contract in the spring. If you are interested in living on campus next year, you may request to have your name placed on the waiting list. For those on the waiting list, priority for contract offers and room assignment is lower than that of students in the regular Housing Application Process. 2. If you resign after returning a housing/dining contract for the upcoming academic year (except for official medical resignations), your contract is voided. Your priority number is likewise nullified. You may enter your name on the waiting list for housing, as outlined above. Please note that offers to the waiting list are not guaranteed. In recent years, we have not offered contracts to those on the list. Steps in resigning/withdrawing from the university for on-campus residents 2. Obtain the appropriate academic signatures on form. Cadets must also obtain Commandant's signature. 3. Remove your belongings from room and clean room. All personal effects must be removed from university property. Failure to do so will result in additional per diem fees and/or storage charges. We will not be responsible for abandoned personal property. 4. Check out of room with any RA staff member from your building using the Room Condition form on file in Head RA office. 5. Checking out during Student Programs office hours (8:00 a.m. - 5:00 p.m., M-F): bring signed and completed Room Condition form, keys, and Student Resignation/Withdrawal form to 109 East Eggleston Hall. If everything is satisfactory, we will sign your Student Resignation/Withdrawal form. Return this form to the University Registrar. Checking out during evening or weekend (outside Student Programs office hours): give signed and completed Room Condition form, keys, and Student Resignation/Withdrawal form to RA staff member from your building. The RA will bring the form to our office. If everything is satisfactory, we will sign the Student Resignation/Withdrawal form, and forward it to the University Registrar via campus mail. These materials are time-sensitive. To be sure that all paperwork reaches its destination in a timely manner, you should arrange to check out during regular office hours and personally deliver the materials to our office and to the University Registrar. Student Programs assumes no responsibility for lost or delayed Student Resignation/Withdrawal forms. 6. We will not sign your Student Resignation/Withdrawal form unless it is accompanied by your signed and completed Room Condition form and keys. If you have not fulfilled all check-out requirements, you will be responsible for any ensuing fees and/or penalties associated with your actions. 7. Checking out before midsemester (as specified by the University refund schedule administered by Student Accounts): you will receive a pro-rated refund of housing and dining fees. Checking out after midsemester: you will receive a pro-rated refund of dining fees; no housing refund accrues following midsemester deadline. Refunds are processed according to the actual day of check-out. Refunds, less any outstanding charges owed to the University are processed through Student Accounts at the University, and the Treasurer's office in Richmond. You will receive any refund due within four to six weeks. Questions about refunds should be directed to Student Accounts. 
How do I move into on-campus civilian housing if I leave the Corps of Cadets?First-year students leaving the Corps at the end of the six week moratorium may do so only if released from the Corps and only if housing is available in civilian space; if not, they must remain in the Corps until civilian space is available. There is no waiting list kept by our office. Space is available on a first-come, first-served basis. Students leaving before that time without a medical reason are required to leave the University. Returning students may move off-campus after leaving the Corps at the end of the six-week period; however, the refund from housing is pro-rated to that date and has been significantly reduced. During out-processing, there is a time to visit the housing office to receive space in civilian housing. We cannot assign you before you are at that phase in your processing. Closer to the time of your planned move, please contact our office to check on availability to ascertain our housing situation for civilians.
Where do I go for housing assistance?We have five locations for service. To increase the service level to students and place more services into the residence hall environment, we have opened a satellite office in the each campus residential community. Note: Room changes are performed in the office that oversees the new room.
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